Coordinator Employment

Position Number 321130 Requisition Number B08460 Position Type Administrative Class Code 9972 Time-limited through NA Type of Appointment Full-Time Faculty Position Sub-Type N/A Length of Appointment N/A Internal Recruitment? No Working Hours 8:00 am to 5:00 pm Department Human Resources Organization Administration & Finance Office Division Administration & Finance College N/A Approved Hiring Salary Range $40,000-Negotiable Pay Basis Annually Equal Opportunity In 2020, the University of North Florida (UNF) received the prestigious INSIGHT Into Diversity magazine Higher Education Excellence in Diversity (HEED) Award, the only application-based national award for U.
S.
colleges and universities that exhibit an outstanding commitment to diversity and inclusion across their campuses.
In addition, UNF ranked highest among the HEED institutions and was recognized as a 2020 Diversity Champion.
The University of North Florida (UNF) is committed to providing an inclusive and welcoming environment for all who interact in our community.
In building this environment, we strive to attract students, faculty and staff from a variety of cultures, backgrounds and life experiences.
The University of North Florida is an Equal Opportunity Employer and does not commit or permit discrimination or harassment on the basis of genetic information, race, color, religion, age, sex, disability, gender identity/expression, sexual orientation, marital status, national origin, or veteran status in any educational, employment, social, recreational program or activity that it offers.
In addition, UNF will not commit or permit retaliation against an individual who reports discrimination or harassment or an individual who cooperates in an investigation of an alleged violation of university regulation.
Carnegie UNF is a Carnegie Community Engaged Institution.
This designation celebrates the University’s collaboration with community partners from the local to the global level.
It reflects UNF’s mission to contribute to the public good and prepare educated, engaged citizens.
Faculty Initiatives The University of North Florida promotes the quality and effectiveness of education and strives to maintain the highest standards of academic excellence in all phases of instruction, research/scholarship/creative activity, and service.
General Description / Primary Purpose The Coordinator Employment, under the direction of an Assistant Director or above, assists in the design, development and implementation of the recruitment and employment function.
Recommends policies and procedures to ensure effective coordination of related processes and programs.
Essential Duties Job Function Coordinates recruitment for all positions for specified areas of University; tracks, reviews, finalizes, and grants approval of recruitment requests and recruitment plans for employees.
This includes the process of reviewing search committees and interview pools for diversity as well as collaborating with departments to ensure diverse recruiting.
Serves as subject matter expert to specified departments regarding recruiting guidelines including evaluation of equal opportunity and inclusion.
Review employment requests for accuracy and compliance; approves postings and assists with completion and processing of the request.
Responsible for recruitments, onboarding of international student new hires, data entry of part-time faculty and graduate assistant contracts and the posting of all jobs.
Makes determinations for approved postings including when a position can be closed, reposted, search concluded (or failed), provides guidance to the department on next steps.
Provides guidance to the departments on external advertising opportunities for job postings.
Review applicants and ensure the appropriate identification of qualified applicants (internal applicants, Vets, etc.
).
Functional in all recruitment aspects of the PeopleAdmin system.
Background Checks – Ensure completion and compliance for all new hires and individuals participating in any university approved camp; document and prepare appropriate notification to candidates and hiring officials as necessary.
Reviews all background screenings and makes appropriate determinations.
Reviews applications for conflict of interest and/or employment of relatives and makes a determination.
Employment Offers – Provides guidance to assigned departments.
EPAF – Review daily EPAFs, complete process, and troubleshoot errors.
Prepare and update EPAF documentation, train constituents.
Facilitate HR’s portion of Welcome to the Nest.
Coordinate required documentation needed for non-faculty employee personnel files.
Immigration – Familiar with immigration processes; review status of new hires, notifying appropriate departments of re-verification dates.
Develops, maintains, and analyzes employment reports (background checks, time to fill positions etc.
,).
Participates in departmental system upgrades and electronic form development as applicable to the job functions.
Serve as resource to troubleshoot OASys related inquiries for applicants and University constituents.
Review and approve user accounts for Applicant Tracking System Collaborate with other functional areas of HR as appropriate.
During declared campus emergencies, this position may be required to perform specific job-related duties at a designated off campus location or place of residence.
Percentage Of Time 100 Posting Detail Information Marginal Functions Review HR Electronic In-box – respond or route inquiries appropriately.
Payroll paperwork processing for new employees – ensures proper documents are received and complete.
Ensure payroll packets for new hires are prepared.
Train and assist front desk services.
May train and assist student workers on the maintenance and set up of employee files and HR Processes.
Serve as backup to other Employment Coordinators, HR Associate and front desk functions.
Additional hours may be required during peak periods.
May assist with special projects for the office as needed.
Other duties as assigned.
Required Qualifications This position requires either (a) Master’s degree from an acceptable accredited institution in a directly related area of specialization and two years of experience directly related to the job functions; (b) Bachelor’s degree from an acceptable accredited institution in a directly related area of specialization and two years of experience directly related to the job functions; or ( c) 6 years of direct experience.
Faculty Position Required Qualifications n/a Departmental Requirements Ability to interpret policies and procedures.
Excellent oral and written communication skills; strong analytical skills and the ability to make decisions.
Must have a strong and verifiable record of effective customer service and teamwork skills.
Statement(s) of Understanding Definition This position requires a background check.
In conjunction with the University’s policy, this position may also require a credit check.
The holder of this position is designated as a “Responsible Employee” pursuant to their role under Title IX.
Therefore, the incumbent must promptly report allegations of sexual misconduct, sexual violence, and child sexual abuse by or against any student, employee, contractor, or visitor to the University’s Title IX Administrator or any divisional Title IX Coordinator.
Required Licensure or Certification None Machines/Equipment used regularly OASys 45%; Banner 45%; MS Office 10% Anticipated Start Date 12/11/2023 Job Posting Date 10/23/2023 Application Review Date Application Deadline Open Until Filled No Point of Contact Information Laura McCloskey 904-620-2943 Hiring Official Laura McCloskey Location if not Jacksonville Jacksonville Special Instructions Applicants must complete an online application at www.
unfjobs.
org in order to be considered for this position.
Applicants who do not apply online will not be considered for this position.
Once you submit your completed application you will receive a confirmation number.
Keep the confirmation number for your records.
If you have any questions about this position, please contact Laura McCloskey at (904) 620-2943 or at l.
mccloskey@unf.
edu.